Executive Administrative Assistant

Group 1 Automotive, Inc., an international Fortune 250 automotive retailer and a leading operator in the automotive retail industry, is seeking an Executive Administrative Assistant. Group 1 Automotive owns and operates automotive dealerships and collision centers in the United States and United Kingdom. We offer our associates a team environment, great benefits and ongoing training and support.

The Executive Administrative Assistant provides high-level administrative and operational support to the Chief Human Resources Officer (CHRO) and members of the HR Leadership Team. This role is pivotal in enabling team effectiveness by managing critical day-to-day operations, ensuring clarity and organization, and supporting strategic initiatives across the function.

The successful candidate brings professionalism, sound judgment, and strong organizational capability, with the ability to operate independently and anticipate the needs of multiple senior stakeholders. This individual is a key partner in helping the HR team stay focused, connected, and aligned—creating structure, maintaining accountability, and supporting cross-functional coordination.

*This position will be on site on Monday - Friday. 

In addition to competitive pay, we offer the following benefits with this position:

• Salary, plus Annual Bonus Opportunity
• Health, Dental, Vision, Life and Disability Insurance
• 401(k) with company match
• Paid Time-Off
• Employee Stock Purchase Plan
• Employee Vehicle Purchase Program

• Manage complex calendars, coordinate meetings and travel arrangements, and process expense reports for the CHRO and HR Leadership Team.
• Serve as the point of coordination for team logistics, communications, and project timelines, ensuring clarity and follow-through on key priorities.
• Prepare and edit materials for executive and board-level presentations, team meetings, and strategic reviews.
• Monitor deadlines and deliverables across the HR portfolio, providing reminders and updates to keep initiatives on track.
• Support planning and logistics for offsites, HR leadership meetings, and special projects.
• Maintain organized systems for managing documents, workflows, and confidential information.
• Handle sensitive matters with discretion and professionalism, serving as a trusted representative of the CHRO and HR leadership.
• Proactively identify opportunities to improve administrative processes and support overall team effectiveness.

• Bachelor’s degree in business administration, Human Resources Management or equivalent experience.
• Minimum of 5 years of experience supporting senior or executive leaders in a fast-paced, corporate environment.
• Strong organizational and time management skills with demonstrated ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills; able to draft clear correspondence and professional presentations.
• High level of discretion, professionalism, and sound judgment in handling confidential information.
• Proactive, resourceful, and able to anticipate needs and resolve issues independently.
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel); familiarity with collaboration tools (e.g., Teams, Zoom, Concur) preferred.
• Ability to build strong working relationships across all levels of the organization.

*All applicants must pass pre-employment testing to include background checks, and drug testing to qualify for employment*

If you are in alignment with our values of Integrity, Transparency, Professionalism, Teamwork and Respect - now might be the time for you to accelerate your career as part of the best company in automotive retail.  Apply today or refer to a qualified friend.  

Group 1 Automotive is an Equal Employment Opportunity employer.

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